Author Instructions

Oral Presentations

For authors (JBHI Special Issue and selected Full/Regular papers) participating in the Oral Presentation sessions, you should have received an email from the Technical Program Chairs.
Your oral presentation should be approximately 10-12 minutes in length with an additional 3-5 minutes allocated for Q&A for a total of 15 minutes.

All oral sessions will take place either Monday (Oct 27th) or Tuesday (Oct 28th) per the “Program at a glance schedule” on BHI 2025 website (https://bhi.embs.org/2025/program-at-a-glance/). More details to follow on the exact timing of your presentation.

We ask that you plan to upload your presentation ahead of the scheduled time above using a USB onto your designated presentation laptop. As an author, it is your responsibility to upload your presentation slides BEFORE the program starts for the day.
Please arrive at your presentation room early to ensure you are ready to go at your scheduled time. The session chair will be introducing each author. During this time, please go to the front of the room, open your slides and begin your presentation. A laser pointer/slide advancer will be provided and available at the front of the room. Once your presentation has concluded, please close your slides and return to the audience.

Poster Presentation Information

The exact date of your poster presentation is based on paper submission number (ID).

1-page Abstract Submissions
  • Monday Oct 27: Abstract Paper ID #1 through #110; #301 through #338
  • Tuesday Oct 28: Abstract Paper ID #112 through #220
  • Wednesday Oct 29: Abstract Paper ID #221 through #300
Full/Regular paper Conference Submissions
  • Monday Oct 27: Full Paper ID #21 through #125.
  • Tuesday Oct 28: Full Paper ID #126 through #279
  • Wednesday Oct 29: Full Paper ID #284 through #388
The program block schedule is available on BHI 2025 website (https://bhi.embs.org/2025/program-at-a-glance/). More details to follow on the exact timing of the poster session.
Authors are required to print their own poster and are responsible for hanging it before the start of the session and taking it down after the conclusion of the session. The recommended poster format is Portrait 24inches x 36inches. Note that the entire poster board area available is 2.5ft width by 3.5ft height. Double sided adhesive tape and/or pins will be available in the poster area to put the posters on the panels.

Camera-Ready Instructions for IEEE BHI 2025 Conference Regular (Full) Papers

Congratulations to all authors who have a full paper accepted for presentation at the 2025 IEEE-EMBS International Conference on Biomedical and Health Informatics, to be held in Atlanta, Georgia, from October 26-29, 2025. We look forward to your participation and presentation at BHI 2025. The full conference schedule will be available on the BHI 2025 website soon.

Please pay attention to the following instructions as you upload your camera-ready papers. The deadline is Sept 26, 2025. Due to the requests from several authors, we have extended the camera-ready deadline to 11.59 PM AOE, Monday, Sept 29.

 

A. REGISTRATION PAYMENT:

YOU MUST PAY FOR REGISTRATION BEFORE YOU CAN BEGIN THE FINAL SUBMISSION PROCESS. You will need your REGISTRATION NUMBER to upload your final paper. You will receive this number upon completion of payment for conference registration. To guarantee inclusion in the conference program, one author must register for the conference. You are allowed to cover a maximum of two papers with a single full (non-student) registration, while a student registration covers only one paper.
Registration link is at https://bhi.embs.org/2025/registration-2/

B. SUBMISSION REQUIREMENTS:

1. To have your paper published in the IEEE Xplore digital library, it is required that you must present your paper. If you do not make your presentation for any reason, your paper will be excluded from IEEE Xplore.

2. Your full paper in PDF format must be submitted no later than September 26, 2025, 23:59 (GMT -0700) to Openreview.net under the “Camera-ready Submit” option under the author console. Your paper must comply with the specifications outlined on the website using this IEEE conference template: https://www.ieee.org/conferences/publishing/templates.html. Due to publication deadlines, no time extensions will be granted.

3. As you prepare your final submission, include all author information and other pertinent information that had been removed due to the double blind review constraint. Make sure to carefully implement comments for improvements as suggested by reviewers on Openreview.net.

4. Your final paper will be submitted for plagiarism checking to the IEEE Crosscheck system.

5. Note that all final papers have to be IEEE Xplore compliant. See point C on Xplore Compliance Procedure for more details.

6. Once the final submission has closed on September 26, 2025, at 23:59 (GMT -0700), this version of your paper is considered final and may not be changed for any reason. Your final submitted manuscript will be the one presented to conference participants and submitted to IEEE Xplore for permanent archive. NO REQUESTS FOR MANUAL UPDATES TO YOUR FINAL SUBMITTED MANUSCRIPT WILL BE ACCEPTED.

7. Your completed IEEE copyright release must be filed by September 26, 2025 23:59 (GMT -0700). You will receive an email directly from ecopyright@ieee.org within a few days with the copyright instructions. After logging into your author account, follow the on-screen instructions. This will begin the digital filing process for your copyright release.

C. IEEE XPLORE COMPLIANCE PROCEDURE:

It is required that all PDF submissions be IEEE Xplore compliant. If your file does not meet Xplore compliance, it will not be published. To meet this requirement, you must FIRST check to ensure that your PDF file is compliant by using the IEEE PDF eXpress system BEFORE you submit your paper to the conference final submission web site.

1. Go to the IEEE PDF eXpress website: https://ieee-pdf-express.org
2. Use this conference ID: 67747X
3. Use PDF eXpress to check or create your PDF file
4. Once you have a verified PDF file, return to the BHI 2025 openreview full paper site (OpenReview) and upload your final submission.

NOTE: Checking your PDF file for compliance and submitting your final paper for publication are two separate procedures. After using the IEEE PDF eXpress system for file compliance, MAKE SURE to return to the BHI 2025 openreview submission website and upload your compliant final submission.

Author Rebuttal Instructions

Authors preparing their rebuttal for BHI 2025 can refer to the official rebuttal guidelines provided here or the link below. This document outlines expectations for the rebuttal process, formatting requirements, and tips on how to respond effectively to reviewer feedback. All authors are strongly encouraged to review the instructions carefully before submitting their rebuttals.

Author Rebuttal Instructions


IEEE BHI 2025 Author Instructions

BHI2025 invites submissions of papers in 3 main categories:
  1. IEEE JBHI Special Issue candidate papers: Submit a full-length manuscript of  (8 pages including references) for consideration for inclusion in the BHI2025 Special Issue of Journal of Biomedical and Health Informatics (J-BHI). All accepted submissions will be scheduled for oral presentation at BHI2025 conference. (Single-blind review process)
  2. BHI conference regular papers: Submit a regular (Full) Paper of up to 4-7 pages(including references) via OpenReview. Accepted papers will be submitted for possible inclusion into IEEE Xplore subject to meeting IEEE Xplore’s scope and quality requirements of BHI’2025. (Double-blind review process)
  3. 1-page extended abstracts (not published in IEEE Xplore – poster presentations only): Submit 1-Page Extended Abstracts on OpenReview for poster presentation at the IEEE-EMBS BI’2025 conference. All accepted abstracts will be also presented during the rapid-fire oral sessions in addition to the poster sessions. (Single-blind review process)

More information about each submission can be found in the following sections.


IEEE JBHI Special Issue candidate papers

Keeping with the tradition of IEEE-EMBS BHI conference, there is a IEEE Journal of Biomedical and Health Informatics (JBHI) special issue associated with the conference on “Precision Health: AI Tailored to Individuals”. Prospective authors are invited to submit a FULL PAPER of 8 pages (including references) for consideration for inclusion in the J-BHI journal special issue, by June 6, 2025. Note that this is a firm deadline, no extensions will be made. These papers must demonstrate novel contributions that advance the state of the art in the biomedical and health informatics field. It is highly competitive as the acceptance rate for JBHI is currently 15.7%.   For BHI 2024, a total of 17 papers submitted to the conference were accepted for publication in the corresponding J-BHI special issue (17% of the BHI 2024 accepted papers).

Do note that there are key updates for BHI2025 JBHI Special Issue submissions:

  • All papers for JBHI special issue track have to be submitted directly on JBHI website through the IEEE Author Portal by JBHI special issue track deadline (June 6, 2025). Be sure to select the BHI2025 special issue track. Each paper should indicate appropriateness for the scope of the conference, originality, and quality of the technical content, whole organization, and writing style. It must be prepared using the JBHI paper template.
  • Authors have to make a concurrent 1-page abstract submission (Download 1 page template) on OpenReview for the JBHI submission (OpenReview). Papers without a concurrent OpenReview 1-page abstract submission will be desk-rejected from JBHI.
  • A submission to this track implies a willingness to register to attend and present the work at the BHI 2025 conference as an oral presentation, if the paper is accepted for JBHI, or as a poster paper presentation, if the paper is rejected by JBHI.
  • Each JBHI submission will undergo an initial triage review. Authors will be notified within two weeks, if their paper will proceed to the full review stage or not by June 3, 2025. This will provide the opportunity for authors that did not proceed on to withdraw their 1-page abstract and resubmit to the BHI conference regular paper track (if they choose).
  • All JBHI submissions that pass the initial triage review stage will undergo two rounds of review. Authors will be expected to register and present the work at the conference as an oral presentation, if the paper is accepted for JBHI. If rejected, it will be accepted as a 1-page abstract poster presentation for the conference.


BHI conference regular papers

Prospective Authors are invited to submit a Regular (Full) Paper of up to 4-7 pages (including references) consisting of a complete description of the proposed technical content and applicable research results via OpenReview by June 20, 2025. Accepted papers will be submitted to IEEE Xplore. Similar to BHI 2024, we are continuing on with the double-blind review for BHI 2025 full conference papers. Do ensure author anonymity. No identifying information should be provided (e.g. Github links). References to your own work should be made only in the third-person. Otherwise, your paper will be rejected without review.

  • A submission implies a willingness to register and present the work, if the paper is accepted for presentation at the conference.
  • Each paper should indicate appropriateness for the scope of the conference, originality, and quality of the technical content, whole organization, and writing style. The paper should explain the significance of the contribution and contain a list of key references. The following IEEE conference template should be used:

Microsoft Word

US letter (DOC, 30 KB) Updated 2024

A4 (DOC, 30 KB) Updated 2024

LaTeX Template Instructions (PDF, 63 KB)   [Be sure to use the template’s  conference  mode.]

Template (ZIP, 700 KB) Updated 2024

LaTeX Bibliography Files (ZIP, 309 KB)

Overleaf

When working in Overleaf, the template is available at https://www.overleaf.com/gallery/tagged/ieee-official

  • Each paper will undergo two rounds of review in OpenReview including an opportunity for author rebuttal. The qualitative and quantitative feedback from the reviews and other factors of consideration for the conference will be gathered to determine whether the papers should be either accepted or rejected.
  • Full Contributed Papers that are rejected will be automatically transferred to the 1-page Extended Abstracts category if it meets the criteria for acceptance in that category, and authors will have the opportunity to upload a final 1-page paper in that category by the Final Submission Deadline.


1-page extended abstracts (not published in IEEE Xplore – poster presentations only)

Prospective Authors are invited to submit 1-Page Extended Abstracts by October 1, 2025, on OpenReview for poster presentation at the IEEE-EMBS BI’2025 conference. Each abstract should indicate appropriateness for the scope of the conference, originality, and quality of the technical content, whole organization, and writing style. The abstract should, moreover, explain the significance of the contribution and contain a list of key references.

  • All 1-page extended abstracts must be prepared according to the 1-page template provided (Download 1 page template).
  • A submission implies a willingness to register and present the work if the abstract is accepted for presentation at the Conference. All abstracts submission will be reviewed by the Technical Program Chairs.
  • Using the IEEE template is mandatory, and any variation from the IEEE template may lead to immediate rejection of your paper by the system.
  • Note that all 1-page extended abstracts, Special Sessions papers, JBHI Special Issue abstract submissions, and late-breaking papers will also be submitted using the same link. Be sure to specify the exact category for the 1-page extended abstracts (poster presentation only). If submitting to the regular conference, do select “General” track on OpenReview submission form.


OpenReview Submission Guidelines

Each lead author must visit the OpenReview website and establish an account with a username and password.

  1. Visit https://openreview.net/signup
  2. Enter your name. Entering your full name might bring up a variety of potential options, depending on whether accounts under your name already appear in our system.
  3. If no existing profiles belong to you and you would like to create a new one, you can fill in your email address in the text field next to the ‘Sign Up’ option and click the button. If you sign up with a public domain or an email domain that is not included in our institution list you will see a warning:
    You can contact OpenReview to add the institutional or company domain, otherwise signing up with a public domain may spend up to 2 weeks in moderation. After typing your email youwill then be prompted to enter a new password and send a confirmation email. Clicking the link in the confirmation email will bring you to the registration page.
  4. Profile Registration. The profile registration page is where you can input your personal and professional information, including institutional data. After clicking ‘Register for OpenReview’, your profile will either be activated immediately or sent to moderation. Providing an institutional email address and valid personal homepage,such as a LinkedIn, GitHub, or Google Scholar profile, will increase your chances of being quickly activated. If your profile is rejected, you can return to the signup page, enter your name, and click ‘Resend Activation Link’ next to the email address you previously attempted to register with.
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