FAQs

No, EMBC2022 is an in-person conference. The conference is not able to entertain a hybrid option, a remote presentation and/or the submission of a video presentation. Authors who are unable to travel due to country and/or institution restrictions may withdraw their submission, with no penalty, by April 30, 2022.

Post Your Paper

Yes, further information about this option and how to avail of this option can be found in the “Authors” section of the conference website.

Registrations are only confirmed where payment has been received by the customer. The only method of payment our system supports is credit card payments, as it is the only means to receive instant payment which are simultaneously recorded in the registration system.

In cases where a credit card is not available our office can support wire payments. However, there is a lengthy process for wire payments to be managed and supported. If you need to pay by wire payment we recommend that you begin the process no less than 7 business days before you must have a confirmed registration.

Step One (1 Business Day):

Complete a Successful wire payment for the full amount of your registration fee to the following IEEE Bank Account (remember to include any submission fees, or optional items as well)

Step Two (1–2 Business Days):

Send Confirmation of Wire payment to the EMBC Registration Team requesting the completion of registration

Step Three (2–3 Business Days):

IEEE EMBS Executive office will confirm payment has settled with the IEEE Treasury Team

Step Four (1 Business Day):

EMBC Registration Team will confirm registration and re-send your confirmation email. This will again include a link to your invoice that will show your balance as paid.

Bank Name: Wells Fargo Bank N.A
Address: 123 South Broad Street
City: Philadelphia
State: PA
Zip Code: 19109

Account Name: Institute of Electrical and Electronics Engineers
Account #: #21570000000482290
ABA/Routing #: 121000248
Swift Address: WFBIUS6S (for international wires)

If you would like to transfer your registration to another person:

The current registrant must submit a request via the EMBS customer service tool with the explicit request to transfer their registration record to an unregistered party “the receiver”, and supply the first name, last name, email address, and IEEE Member number (if applicable) of the receiver.

Please note: Both the current registrant and the receiver should be equally eligible for the rate included in the registration record, to avoid additional charges. Membership benefits are not transferable.

As such, in cases where the receiver is not eligible for the rate included in the registration record, they will be registered for the rate they are eligible for, based upon the information provided in the request. Where the receiver’s eligible rate is higher than the rate and amount paid in the registration record, the receiver will be left with a balance due, which must be paid before the conference commences.

Should the receiving person be eligible for a lower conference rate, refunds will not be provided.

Those with an unpaid balance will not be issued a badge at the conference until a balance due is satisfied.

All invoices are self-printed by the registrant via the conference registration system. To print one’s invoice he or she should:

Click Here to navigate to the Conference Registrant Portal Login Page

Enter the email address you used to register for the conference and your 11-character confirmation number when prompted (**If you do not have an 11 -character confirmation number follow the instructions and link to have your 11-character confirmation number sent to you via email**)

Once Logged in Select “EMBC 2022 Invoice”

Note: The information that appears on the invoice is determined by the registrant’s contact information provided. If you would like your invoice to reflect specific information, this information must be included in the registrant’s contact information. To update your contract information the registrant should “Modify” the registration information by selecting “Modify” in the registration portal before printing the invoice.

Personalized Invitation letters are only available to authors contributing a paper to the conference. Authors can obtain a personalized letter by logging into the paper management system (papercept), and select “Request an Acceptance Letter” from the available drop-down options.

If the corresponding author cannot attend and a co-author will present the paper in lieu of the corresponding author, the corresponding author will still be considered a no show. With this, the corresponding author must follow the no show process and submit the No show/Absentee/Substitution form. To avoid this extra step, it is better to make sure the corresponding author is the author who will be attending the conference.

Only full contributed papers will be published in IEEE Xplore after the paper has been presented by the corresponding author at the conference.  Full contributed papers that meet the requirements for publication will be visible in IEEE Xplore approximately 90 days after the conference.

IEEE EMBC welcomes students, academic leaders, and industry leaders with interest in the field of Engineering in Medicine & Biology. Anyone who wishes to attend the conference and is under the age of 18, must pay the applicable registration fee, and be accompanied by a registered and paid parent or guardian. For the safety and protection of children, we encourage adult attendees who are traveling with children, where the child/children are not student attendees, to make the necessary childcare arrangements for their children external to the conference areas.

Due to insurance reasons EMBC does not provide childcare. Attendees are recommended to carry out their own research in organizing individual childcare.

Due to insurance reasons EMBC does not provide childcare. Attendees are recommended to carry out their own research in organizing individual childcare.

A session will be dedicated to talks and panel discussions from leading researchers covering a specialized topic in multi-disciplinary and cross-disciplinary areas of biological and biomedical engineering, life sciences, health care, clinical applications, and biomedical education. A Mini-Symposium represents a means through which the EMBS can reach out to established life-science researchers and health care practitioners who are interested in applying bioengineering methodologies and technology in their work.

Special Sessions are devised to include panel discussions or non-technical talks on topics such as research funding, entrepreneurship, or technology transfer, and can receive a wide interest across different themes of the conference. Speakers in Special Sessions do not submit papers in connection with the session.

The organizer of the session and the speakers work together to craft a 90-minute session which will be of great interest and benefit to the attendees of the conference.

Session Organizer

The session organizer is the individual who submits the proposal to the conference committee, acts as the leader and coordinator for the session development and ensures its successful and timely. The organizer’s responsibilities include but are not limited to:

• Proper submission of the proposal using the approved template (Special Session or Mini Symposium) and the approved submission medium.
• Open and prompt communication with the organizing committee and/or staff.
• Ensuring that all deadlines and requirements for the session planning and execution, as defined by the organizing committee, are met.
• Timely execution of the session.

Session Speaker(s)

Will facilitate the session, along with the organizer, as proposed and accepted by the committee to the conference attendees.

Session Attendees

The registrant who attends the session at the conference venue.

An accepted session proposal will take place sometime between Tuesday to Friday of the conference schedule. The time and date of the session will be assigned at the discretion of the conference organizing committee. Each accepted session will be scheduled in the conference program for a maximum of 90 minutes.

All scheduling of sessions is completed by the conference organizing and programming committees.  Requests may be submitted to the committee for a special accommodation but cannot be guaranteed, as the committee decisions are made with the full scope of the conference in mind.

Each approved proposal will be allotted a programming time slot for no more and no less than 90 minutes in the conference program.

Organizers and speakers who would like additional time must submit a separate proposal where each proposal will support no more and no less than 90 minutes.

Example: A session with 12 speakers and would like 180-minutes should submit two proposals—example titles:

• “My Session – Part I”
• “My Session – Part II”

Each proposal should contain no more than the number of speakers that can be managed in a 90-minute time slot.

Yes. Where possible, potential speakers must be included in your proposal submission. It is critical to make sure they are willing, able, and committed to traveling to EMBC to present and are committed to participating in the proposed session. A strong proposal will include a list of speakers who have committed to attend.

Sessions should have no fewer than 4 speakers, and no more than can be successfully managed in the 90-minute session time allotted. As the 90-minute session time cannot be extended we recommend a session have no more than 6 speakers. This would provide 15 minutes of presentation time for each speaker broken down into 10 minutes of talk-time and a period of five-minutes for questions and answers with attendees.

For approved session proposals that complete the confirming steps, EMBS, as a part of its conference planning, will arrange and finance the venue/space and audiovisual resources for the session. Session speakers and organizers are expected to be present at and facilitate the session by their own means and provide any materials required for the session. Note that financial support, travel support, and/or travel reimbursements or grants are not extended to session speakers or organizers. Organizers and session speakers are encouraged to secure any funding required for travel or facilitation of the session before committing to participate in the session.

Session speakers and organizers are required to register and pay the applicable admission fee to attend the conference. Acceptance of a session proposal is not indicative of complimentary registration or financial support. The organizer is required to register for a Full Conference rate.

Papers are not accepted or reviewed for mini-symposia or special sessions.. Session organizers and speakers are welcome to submit papers through the general paper submission process for the conference.

All proposals must be submitted on the approved template (Special Session or Mini Symposium) and submitted via the EMBC proscribed submission system.

Submit a Paper

1. Creation of the Proposal DocumentUse the approved template to create your session proposal document (Special Session or Mini Symposium).You will notice that the template requires a speaker synopsis for each speaker, which is similar to a 1-page abstract. However, each speaker is free to make the synopsis as long or as short as they wish. The synopsis is not required to be a full abstract. However, it should include as much detail each speaker can provide about the area they are discussing. Providing more detail in the proposal will aid the reviewer’s understanding of the content to be included in the session.
2. Initial Submission of the Proposal
   • Start a new Submission via the conference subscribed submission system | embs.papercept.net using the “session” path.
   • All confirmed speakers must be included on the proposal; both on the first page of the proposal document and in the submission system.
   • When prompted to advise “How many proposers does this proposal have?” the organizers and speakers should be included in the number of proposers.
     • Example: If there are to be 6 speakers and organizers in the session, the number 6 must be selected in the drop down.
     • Each organizer and speaker must have a username (pin) and password to the submission system |embs.papercept.net.
     • During the submission process you will be required to provide the username (pin) for each speaker and organizer included in the proposal.
     • The submission system |embs.papercept.net will require that one of the names listed on the proposal be the “corresponding author/proposer”. The corresponding author is synonymous with the role of session organizer, as defined above.
     • Attach your proposal to the submission and submit.

   Video Example of a Sample Session Proposal Submission

   You may update and make changes to your submission until the submission deadline. No further changes can be made after the deadline for submission. It is important to log into the system periodically and to follow up promptly any notifications received related to the submission which require action steps to be taken.

3. Review and Decision for the Proposal
   • The committee will begin reviewing proposals after the initial submission deadline has passed.
   • Following the review, the committee will advise the corresponding proposer of either the acceptance or rejection of the proposed session.
   • If rejected there is no further action, and the session will not be included in the conference program.
   • If accepted the proposal will move into the “Final Submission” step.
4. Final SubmissionDuring the final submission step the corresponding proposer/organizer must complete the following on or before the deadline:
   • Submit the Final Draft of the Session Synopsis using the approved template (Special Session or Mini Symposium)
   • Confirm the list of organizers and speakers in the session
   • Ensure that all those included in the session register to attend the conference.
   • Please note the information provided in this document will be utilized to promote and highlight your session.
5. SchedulingShortly after the final submission deadline, the program committee will schedule the sessions and provide a date, time, and room assignment.
6. Successful execution of the session on the scheduled date and timeThe session organizer is responsible for overseeing the successful and timely execution of the session ensuring that it reflects the finalized proposal.

Workshops are hands-on sessions that are focused on current and future trends in life sciences, biomedical engineering, and technology development in health care; facilitated by a group of leading researchers and pioneers in their respective areas.  Each successfully submitted workshop proposal is reviewed closely by the conference organizing committee, to ensure a balance of content for the conference program and will be either accepted or rejected for inclusion in the conference.  Workshops are defined as either Full Day or Half Day:

• Full Day Workshops = Approximately 7  hours of in-session Time
• Half Day Workshops =  Approximately 3.5 hours of in-session Time

Workshop Organizer

The workshop organizer is the individual who submits the proposal to the conference committee, acts as the leader and coordinator for the session development, and ensures the successful and timely execution of the session. The organizer’s responsibilities include but are not limited to:

• Proper submission of the proposal on the approved template and via the approved submission medium.
• Open and prompt communication with the organizing committee and/or staff.
• Ensuring that all deadlines and requirements for the session planning and execution, as defined by the organizing committee, are met.
• Timely execution of the session.

Workshop Speaker(s)

Will facilitate the workshop, along with the organizer, as proposed and accepted by the committee to the conference attendees.

Workshop Attendees

The registrant who attends the workshop at the conference venue.

Workshops will only take place on the first day of the conference schedule which is reserved exclusively for workshops.

For approved workshops that complete the confirming steps, EMBS, as a part of its conference planning, will arrange and finance the venue/space, coffee break refreshments, audio visual resources, and registration and administration for the workshop. Workshop speakers and organizers are expected to be present at and facilitate the workshop by their own means and provide any materials required for the workshop. Note that financial support, travel support, and/or travel reimbursements or grants are not extended to workshop speakers. Workshop organizers and speakers are encouraged to secure any funding required for travel or facilitation of the workshop before committing to the workshop.

Workshop organizers and speakers are not required to register or pay to attend the workshop which they are organizing or facilitating. If a workshop organizer or speaker would like to attend another workshop at the conference or attend any other days of the conference, the workshop organizer and/or speaker(s) must register as a conference attendee at the published and applicable registration rate.

Papers are not accepted or reviewed for workshop organizers or workshop speakers. Workshop Speakers and Workshop Organizers are welcome to submit papers through the general paper submission process for the conference.

Yes. Where possible, potential speakers must be included on your proposal submission. It is critical to make sure they are willing, able, and committed to traveling to EMBC to present and are committed to participating in the proposed session. A strong proposal will include a list of speakers who have committed to attend.

Workshop sessions should have the number of speakers required to facilitate the workshop. We recommend no more than 6.

All proposals must be submitted on the approved template and submitted via the EMBC subscribed submission system | embs.papercept.net .

1. Creation of the Proposal DocumentUse the approved template to create your session proposal document.You will notice that the template requires a workshop synopsis. It should include as much detail as possible to aid the reviewer’s understanding of the content to be included in the workshop.
2. Initial Submission of the Proposal
   • Start a new Submission via the conference subscribed submission system |embs.papercept.net using the “Workshop” Path.
   • All confirmed speakers must be included on the proposal; both on the first page of the proposal document and in the submission system |embs.papercept.net.
   • When prompted to advise “How many proposers does this proposal have?” the organizers and speakers should be included in the number of proposers.
   • Example: If there are to be 6 speakers and organizers in the session, the number 6 must be selected in the drop down.
   • Each organizer and speaker must have a username (pin) and password to the submission system |embs.papercept.net.
   • During the submission process your will be required to provide the username (pin) for each speaker and organizer included in the proposal.
   • The submission system |embs.papercept.net will require that one of the names listed on the proposal be the “corresponding author/proposer”. The corresponding author is synonymous with the role of workshop organizer, as defined above.
   • Attach your proposal to the submission and submit.

   Video Example of a Sample Proposal Submission

   No further changes can be made after the deadline for submission. It is important to log into the system periodically and to follow up promptly to any notifications you received related to the submission which require action steps to be taken.

3. Review and Decision for the Proposal
   • The committee will begin reviewing proposals after the initial submission deadline has passed.
   • Following the review, the committee will advise the corresponding proposer of either the acceptance or rejection of the proposed workshop.
   • If rejected there is no further action, and the workshop will not be included in the conference program.
   • If accepted the proposal will move into the “Final Submission” step.
4. Final SubmissionDuring the final submission step the corresponding proposer/organizer must on or before the deadline:
   • Submit the Final Draft of the Workshop Synopsis using the approved template
   • Confirm the list of organizers and speakers in the workshop
   • Ensure that all those included in the workshop register to attend the conference.
5. SchedulingShortly after the final submission deadline, the program committee will schedule the accepted workshops and provide a date, time, and room assignment.
6. Successful execution of the workshop on the scheduled date and timeThe workshop organizer is responsible for overseeing the successful and timely execution of the session ensuring that it reflects the finalized proposal.

Workshop attendees register and pay to attend a workshop for a fee; a fee which is charged in addition to their conference admission item. Consequently, workshops carry more of a requirement to be of broad interest, attractive, and to meet a full workshop experience for the attendees who registers and pays. Workshops are expected to be a classroom experience for workshop attendees, with hands-on learning and networking with a minimum of approximately 10 workshop attendees, who share an interest in the subject matter.

In the unfortunate event that a workshop is accepted and scheduled, but does not meet the required workshop attendee registration, the organizing committee reserves the right to cancel a workshop due to lack of interest. In such a case, the workshop organizer would be advised of the decision to cancel up to 30 days before the event, and all workshop attendees who registered in advance for the canceled workshop would be given the option to receive a refund for the workshop fee or to select an alternative workshop to attend.

Workshop organizers are encouraged to promote their scheduled workshop and to actively engage with the society in promotional efforts for the workshop.